Record seasonal workers in one place. Every step in one system.
persodesk supports employers step by step, from recording and classification to registration and handover to the tax advisor. No Excel lists, scattered emails or manual follow-up questions.
Seasonal onboarding
Muster Hof, 2026 season
- Create
- Period
- Insurance route
- Register
Guided insurance route
Harvest worker route
Anna K., 70 days
- Details & supporting documents prepared
- Policy prepared digitally
GKV route
Tomasz W., 4 months
- GKV registration prepared
- Additional contribution + U1/U2 factored in
- Less manual effort thanks to digital workflows
- Automatically classify harvest worker and GKV routes
- Tax advisor & payroll informed in a structured way
When seasonal onboarding runs without a system
Paper notes, Excel and email work until the first deadline is missed or a document is missing. With seasonal workers, that gets expensive fast.
How it often still works today
- Before the first working day
40 seasonal workers start on Monday, but key registration data is missing.
Every seasonal worker must be registered with social security before their first working day. When 40 seasonal workers speaking five languages arrive at short notice, A1 certificates, ID copies or tax IDs are missing, but the registration deadline keeps running.
Risk: A fine during an inspection
- During employment
Harvest worker or subject to GKV? Keep an eye on the 70 days.
Short-term employment (up to 70 working days, not as a regular occupation) and seasonal workers subject to GKV follow completely different rules. If the limit is exceeded or the case is misclassified, the employment becomes subject to social security contributions retroactively.
Risk: Back payments for the employer
- At the end of the season
At season end, everyone hunts for records
Payroll accounting and the tax advisor need complete data, working time records (minimum wage record-keeping duty) and documents for every seasonal worker. Today, these are scattered across emails, Excel lists and folders.
Risk: Every follow-up question costs hours
From the first record to deregistration. A flow that thinks ahead.
The real flow. From data capture to insurance choice and smart checks to digital registration and handover to the tax advisor: every step builds traceably on the one before.
Guided process
Record a seasonal worker
Seasonal onboarding
Muster Hof, 2026 season
Step 01
Add data
The right starting point for every business: create individual seasonal workers manually, import lists, connect systems or have seasonal workers enter their data themselves.
Manual
Single person
CSV / lists
Multiple records
API
Connect a system
Self-onboarding
Directly by the seasonal worker
System status
Data source connected
One guided processinstead of scattered standalone solutions
Fewer follow-up questionsthanks to complete records
Clear handoversfor the business and tax advisor
If you wish, seasonal workers enter their own data.
Your business sends a secure access link. Seasonal workers enter their personal details in the right language and upload supporting documents directly from their smartphone.
Self-onboarding on request
- 01
Send the link
Just enter the email address. persodesk sends the secure onboarding link automatically.
- 02
Choose a language & enter details
The seasonal worker chooses their language (DE, PL, RO, BG, UA, EN) and fills in all details with guidance.
- 03
Upload documents
ID, A1 certificate and supporting documents directly by smartphone, without paper.
- 04
Review and confirm in your business
You can see at any time which details are complete and where something is still missing.
- Deutsch
- Polski
- Română
- Български
- Укр.
- English
Example view with fictional data.
Start self-onboarding
The seasonal worker opens the link and is guided step by step.
Harvest worker insurance or GKV: both routes come together cleanly.
Depending on the person, the employment and the supporting documents, persodesk guides you down the right path and prepares the policy transparently.
Insurance for harvest workers
For short-term seasonal work of up to 70 days, persodesk guides you through details, supporting documents and insurance registration.
- Prepare details and supporting documents
- Make documents visible
- Prepare the policy digitally
- Provide status for the business and tax advisor
Statutory health insurer
When a GKV registration applies, persodesk helps with choosing the insurer, the additional contribution, U1/U2 and registration.
- Identify and classify the GKV case
- Choose or derive the health insurer
- Factor in the additional contribution and U1/U2
- Provide data for payroll and the tax advisor
Registration, status, documents & handover
In the end, both routes lead back into one traceable process. That way, the data is ready for payroll, the tax advisor and insurers.
Fewer follow-up questions. More clarity. Clean handovers.
Impact in your business. The biggest effect does not come from yet another form, but from a guided process: missing details become visible sooner, supporting documents are in one place and handovers become more structured.
Less manual checking
Before registration, your business can see which details or documents are still missing.
Structured handover
Payroll, the tax advisor, health insurer or insurer receive checked information.
Status per seasonal worker
Open, ready, registered or to be deregistered. Everything traceable in the system.
Process effort
Less manual work
thanks to guided preparation, digital workflows and fewer follow-up questions.
GKV potential
U1/U2
In GKV cases, the additional contribution and levies can be factored in from a cost perspective.
Example potential for employers
Illustrative scenario values, not a forecast or guarantee. The actual impact depends on factors including the case mix, the share of GKV cases and the company structure.
Frequently asked questions
What is the difference between a harvest worker and a regular seasonal worker?
People in short-term employment (up to 70 working days or 3 months in a calendar year) are subject to special rules, including on social security obligations. persodesk guides you through the classification and shows which route applies to each person.
Can seasonal workers enter their data themselves?
Yes. persodesk offers a model with an individual self-onboarding link: seasonal workers receive a link, enter their personal details themselves and upload documents. The business reviews and confirms. That saves considerable effort.
How does the tax advisor receive the data?
persodesk creates structured reports and export files that can be passed directly to the tax advisor or payroll accounting. The format can be customized.
Does this also work with only a few seasonal workers?
Yes. persodesk scales for 5 seasonal workers just as well as for 500. The setup effort pays off from the very first season, because it almost disappears the second time.
Does persodesk cost anything?
No. persodesk is completely free of charge for employers. It is funded through partnerships with insurance companies and health insurers, with no hidden fees.
See seasonal onboarding in action.
In 15 minutes, we show you how seasonal onboarding fits your business: from self-onboarding and the right insurance route to handover to your business, payroll, tax advisor and insurers.